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Policies

Privacy

PRIVACY POLICY AND COOKIES POLICY

We at the Westmorland Cricket League want to make sure all the personal information we have collected about you, is safe and secure whether we collect it through our websites at http://westmorlandcricketleague.pitchero.com or https://westmorlandcricketleague.play-cricket.com/ or from other sources. This Policy set outs our commitments to you, in compliance with and beyond the General Data Protection Regulation (commonly known as the GDPR) and explains how we collect, store and use your personal information.
We have not appointed a Data Protection Officer to oversee our compliance with data protection laws as we not required to do so, but our LMC has overall responsibility for data protection compliance in our organisation. If you have any questions about this Policy or what we do with your personal information, their contact details are set out in the "Contact" section below.
PRIVACY NOTICES
Collecting specific, relevant personal information is a necessary part of us being able to provide you with any services you may request from us or in providing services to our customers and members or just managing our relationship with you.
When we hold or use your personal information as a data controller(see below for a descriptionof what this is)we will provide you with a privacy notice which sets out in detail what information we hold about you (such as your contact details, address, etc.), how your personal information may be used and the reasons for these uses, together with details of your rights.
Where we collect personal information from you directly, we will provide this privacy notice at the time we collect the personal information from you. Where we receive your personal information indirectly, we will provide this privacy notice when we first contact you, first pass the data to someone else or within a month, whichever is the earlier.
We will only provide this privacy notice to you once, generally at the start of our relationship with you. However if the applicable privacy notice is updated substantially, then we may provide you with details of the updated version. You are encouraged to check back regularly for updates.
Copies of our current privacy notices can be found below:
• Member privacy notice – http://westmorlandcricketleague.pitchero.com/downloads/gdpr

• Privacy notice for everyone else external to our organisation -http://westmorlandcricketleague.pitchero.com/downloads/gdpr

Please note that it is possible for you to be covered by more than one privacy notice.
THE DIFFERENCE BETWEEN DATA CONTROLLERS/PROCESSORS
A data controller is a person who controls how personal information is processed and used. A data processor is a person who processes and uses personal information in accordance with the instructions of a third party, i.e. the data controller.
This distinction is important. You have certain rights in relation to your personal information, for example the right to be provided with the personal information held about you and details of its use and the right to have certain of your personal information either erased or anonymised, commonly referred to as the right to be forgotten (see below to see what rights you have). These rights can generally only be exercised against a data controller of your information.
In most cases but not all we will be a data controller of your personal information. In any case where we are not a data controller this means that you cannot exercise these rights against us directly (i.e. where we only act as a data processor), but you can do so against the data controller (i.e. the person who controls how we process the personal information). In these cases we will endeavour to inform you who is the data controller of your personal information so that you can direct any such requests to them.
Also it is only a data controller that will provide you with a privacy notice about your personal information, so where we process your personal information as a data controller we will provide you with a privacy notice. Where we process your personal information as a data processor for a third party, that third party should provide you with a privacy notice which will set out details regarding the processing of your personal information, which should also include the processing to be carried out by us on their behalf.
HOW DO WE USE YOUR PERSONAL INFORMATION?
We will use your personal information as described in the privacy notice provided to you, but,for example, we may use your personal information to administer any account(s) you have with us or to send you information we think you might find useful, provided you have indicated that you are happy to be contacted for these purposes. To see how we use your personal information, please see our current privacy notices, which can be accessed below:
• Member privacy notice – http://westmorlandcricketleague.pitchero.com/downloads/gdpr
• Privacy notice for everyone else external to our organisation - http://westmorlandcricketleague.pitchero.com/downloads/gdpr
WHO DO WE SHARE YOUR PERSONAL INFORMATION WITH?
Details of how we disclose your personal information are set out in the relevant privacy notice provided to you, but generally it is where we need to do so in order to run our organisation (e.g. where other people process information for us). In such circumstances, we will put in place arrangements to protect your personal information. Outside of that we do not disclose your personal information unless we are required to do so by law.
We do not sell, trade or rent your personal information to others.
HOW LONG DO WE HOLD ON TO YOUR PERSONAL INFORMATION?
Further details of how long we hold onto your personal information for are set out in the relevant privacy notice provided to you, but we will only hold your information for as long as is necessary or where you ask us to delete records we may delete it earlier.
The duration for which we retain your personal information will differ depending on the type of information and the reason why it was collected. However, in some cases personal information may be retained on a long term basis: for example, personal information that we need to retain for legal purposes will normally be retained for at least six years in accordance with usual commercial practice and regulatory requirements.
WHAT ARE YOUR RIGHTS?
Full details of your rights set out in the relevant privacy notice provided to you, but you are entitled by law to ask for a copy of your personal information at any time. You are also entitled to ask us to correct, delete or update your personal information ,to send your personal information nto you or another organisation and to object to automated decision making. Where you have given us your consent to use your personal information in a particular manner, you also have the right to withdraw this consent at any time.
To exercise any of your rights, or if you have any questions relating to your rights, please contact us by using the details set out in the "Contact" section below.You can also unsubscribe from any direct marketing by clicking on the unsubscribe link in the marketing messages we send to you.
You should note that some of your rights may not apply as they have specific requirements and exemptions which apply to them and they may not also apply to personal information recorded and stored by us. However your right to withdraw consent or object to processing for direct marketing are absolute rights.
If you are unhappy with the way we are using your personal information you can complain to the UK Information Commissioner’s Office or your local data protection regulator. More information about your legal rights can be found on the Information Commissioner’s website at https://ico.org.uk/for-the-public/. However, we are here to help and would encourage you to contact us to resolve your complaint first.
LINKING WITH THIRD PARTY SITES
Our Site may, from time to time, contain links to and from the websites of our [commercial partners, other regional bodies, advertisers and clubs]. If you follow a link to any of these websites, please note that these websites have their own privacy policies and they will be a data controller of your personal information. We do not accept any responsibility or liability for these policies and you should check these policies before you submit any personal information to these websites.
In addition, if you linked to this Site from a third-party site, we cannot be responsible for the privacy policies and practices of the owners or operators of that third-party site and recommend that you check the policy of that third party site and contact its owner or operator if you have any concerns or questions.
SECURITY
We employ a variety of technical and organisational measures to keep your personal information safe and to prevent unauthorised access to, or use, or disclosure of it. Unfortunately, no information transmission over the Internet is guaranteed 100% secure nor is any storage of information always 100% secure, but we do take all appropriate steps to protect the security of your personal information.
COOKIES
Certain parts of our Site use "cookies" to keep track of your visit and to help you navigate between sections. A cookie is a small data file that certain websites store on your computer's hard-drive when you visit such websites. Cookies can contain information such as your user ID and the pages you have visited. The only personal information a cookie contains is information that you have personally supplied.
We use cookies on our Site to enable us to deliver content that is specific to your interests and gives us an idea of which parts of the Site you are visiting and to recognise you when you return to the Site. Reading cookies does not give us access to other information on your computer's hard-drive and our Site will not read cookies created by other websites that you have visited.
You may refuse to accept cookies by activating the setting on your browser which allows you to refuse the setting of cookies. If, however, you select this setting you may be unable to access certain parts of the Site. Unless you have adjusted your browser settings so that it will refuse cookies, our system will issue cookies when you access the Site.
Please note providers of third party content may also use cookies over which we have no control.For detailed information on the cookies we use and the purposes for which we use them see the table at the end of the policy
LOG FILES
In common with most websites, our Site logs various information about visitors, including internet protocol (IP) addresses, browser type, internet service provider (ISP) information, referring / exit pages and date / time stamp.
We may use this information to analyse trends, administer the Site, track your movement around the Site and gather broad demographic information.
CHANGES TO THIS POLICY
Any changes we may make to this Policy in the future will be posted on our Site and, where appropriate, notified to you by e-mail. When we change this Policy in a material way, we will update the version date at the bottom of this page. Please check back frequently to see any updates or changes to this Policy and should you object to any alteration, please contact us as set out in the "Contact" section below.
CONTACT
In the event of any query or complaint in connection with the information we hold about you, please email secretary@westmorlandcricketleague.co.uk
Our LMC can be contacted at secretary@westmorlandcricketleague.co.uk
Whilst this privacy policy sets out a general summary of your legal rights in respect of personal information, this is a very complex area of law. More information about your legal rights can be found on the Information Commissioner’s website at https://ico.org.uk/for-the-public/.
Version Date: 25 May 2018

Data


WESTMORLAND CRICKET LEAGUE
PRIVACY NOTICE FOR MEMBERS & VOLUNTEERS
We are committed to respecting your privacy. This notice is to explain how we may use personal information we collect before, during and after your relationship with us a volunteer .This notice applies to current and former volunteers and this notice is not a contract of employment or other contract to provide services. This notice explains how we comply with the law on data protection, what your rights are and for the purposes of data protection we will be the controller of any of your personal information
References to we, our or us in this privacy notice are to THE WESTMORLAND CRICKET LEAGUE contact secretary@westmorlandcricketleague.co.uk
We have not appointed a Data Protection Officer to oversee our compliance with data protection laws as we not required to do so, but our League Management Committee (LMC)has overall responsibility for data protection compliance in our organisation. Contact details are set out in the "Contacting us" section at the end of this privacy notice.
1. PERSONAL INFORMATION
When you sign up to become a member or volunteer with us, you may provide us with or we may obtainpersonal information about you, such as information regarding your:
o personal contact details such as name, title, addresses, telephone numbers, and personal email addresses and emergency contact details;
o date of birth;
o gender;
o details of family members and emergency contacts;
o records of your interactions with us such as telephone conversations, emails and other correspondence and your instructions to us;
o records of your volunteering history;
o any identification documents;
o all information included as part of the volunteering application process;
o the location in which you are volunteering;
o use of our information and communications systems, including the computers and fixed and mobile phones that we allow you to use, passwords, personal identification numbers, IP addresses, user names and other IT system identifying information;
o images in video and/or photographic form and voice recordings;
o your marketing preferences so that we know whether and how we should contact you;
2. SPECIAL CATEGORIES OF PERSONAL INFORMATION
We will not collect, store and use the following “special categories” of more sensitive personal information regarding you:
o information about your race or ethnicity, religious beliefs and sexual orientation;
o information about your health, including any medical condition, health and sickness records, medical records and health professional information; and
o biometric information about you, for example fingerprints, retina scans.
We may not collect all of the above types of special category information about you. In relation to the special category personal data that we do process we do so on the basis that:
o the processing is necessary for reasons of substantial public interest, on a lawful basis;
o it is necessary for the establishment, exercise or defence of legal claims;
o it is necessary for the purposes of carrying out the obligations and exercising our or your rights in the field of employment and social security and social protection law; or
o based on your explicit consent.
In the table below, we refer to these as the “special category reasons for processing of your personal data”.
We may also collect criminal records information from you. For criminal records history we process it on the basis of legal obligations or based on your explicit consent.

3. WHERE WE COLLECT YOUR INFORMATION
We typically collect personal information about our members and volunteers through the application process, either directly from you, or sometimes from a third-party agency such as Play-cricket and Pitchero. We may sometimes collect additional information from third parties including former clubs or other organisations you may have been a member of or volunteered for or via background check agencies. We will also collect additional personal information throughout the period of you been a member or volunteering for us and when you make a query and/or complaint or when you correspond with us by phone, e-mail or in some other way
We also may collect personal information about you from any third party references you provide as part of the application process for becoming a member or volunteer or from any feedback provided to us about your performance as a member or volunteer.
If you are providing us with details of referees, next of kin, beneficiaries, family members and emergency contacts they have a right to know and to be aware of how what personal information we hold about them, how we collect it and how we use and may share that information. Please share this privacy notice with those of them whom you feel are sufficiently mature to understand it. They also have the same rights as set out in the “Your rights in relation to personal information” section below.

4. USES MADE OF YOUR PERSONAL INFORMATION
The table below describes the main purposes for which we process your personal information, the categories of your information involved and our lawful basis for being able to do this.

Purpose Personal information used Lawful basis
Non- ‘special categories’ of Personal Information
Making a decision about your appointment as a member or volunteer and managing the appointment process All the personal information we collect from you as part of the application process.
Records of membership history
Referee details and any references. Eg DBS We need this information to be able to perform and administer your contract with us as a member or volunteer.
To produce and maintain our website and any external marketing campaigns in order to promote member and volunteer opportunities and to recognise the value created by our members and volunteers across the sports network Images in video and/or photographic form and voice recordings Where you have given us your consent to do so.
Paying you for any out of pocket expenses Transaction and payment information. We need this information to make any out-of-pocket expense payments to you.Eg umpire expenses
Assessing experience for a particular role or task Records of your volunteering history.
All information included as part of the volunteering application process. We have a legitimate business interest to ensure that our volunteers are suitable for the role.Eg DBS records
Complying with health and safety obligations Allocation of umpires We have a legal obligation to comply with Health and Safety laws.Eg DBS and liability insurance
Dealing with legal disputes involving you, or any other volunteers or members, including accidents All non-‘special categories’ of personal information We have a legitimate business interest to ensure that all legal claims are managed effectively.
We also have a legal obligation to report any accidents at a workplace in accordance with health and safety laws.
For the purposes of ensuring the security of our systems and information as well as member/customer information .
Use of our information and communications systems, including the computers and fixed and mobile phones that we allow you to use.
We have a legitimate business interest in ensuring our systems are secure.
To prevent and detect criminal or improper acts Identification documents
We may have a legal obligation to do so, otherwise we have a legitimate business interest to protect our organisation against criminal or improper acts.Eg DBS checks
Storage of records relating to you and also records relating to our organisation All non-‘special categories’ of personal information We need this information to be able to fulfil our contract with you.
To send you information we think you might find useful or which you have requested from us, including our newsletters, information about volunteering or member opportunities and other ways of supporting our organisation or the sport, provided you have indicated that you are happy to be contacted for these purposes. Personal contact details such as name, title, email addresses and telephone numbers
Where you have given us your consent to do so.
To arrange and administer your attendance at an event you have volunteered for or are taking part in Personal contact details.
Details of family members and emergency contacts.
This is necessary to enable us to register you on to and properly manage and administer your attendance at the event.
For the purposes of equal opportunities monitoring Name, title, date of birth; gender, location of event. We may have a legal obligation to do so and we have a legitimate interest in doing so to make sure our organisation is offering fair opportunities to everyone.
To assess your performance as a volunteer Performance including any feedback provided to us by yourself, members of staff or other third parties.
We have a legitimate interest to ensure your suitability for any future volunteering roles and to ensure that your volunteering experience with us is positive and worthwhile.

‘Special categories’ of Personal Information and Criminal Records
Storage of records relating to you and also records relating to our organisation. All ‘special categories’ of personal information. We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above.Eg DBS
To use information about your physical or mental health (including any injuries) or disability status, to ensure your health and safety and to provide appropriate adjustments to our sports facilities. Information about your health, including any medical condition, health and sickness records, medical records and health professional information.
We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above

To ensure equal opportunity and suitable facilities
To comply with legal obligations, for example, regarding people working with children or vulnerable adults to comply with our safeguarding requirements . Information about your criminal convictions and offences.
For criminal records history we process it on the basis of legal obligations or based on your explicit consent.

.

For some of your personal information you will have a legal, contractual or other requirement or obligation for you to provide us with your personal information. If you do not provide us with the requested personal information we may not be able to admit you as a volunteer or member or we may not be able to properly perform our arrangements with you or comply with legal obligations and we may have to terminate your position as a volunteer or member. For other personal information you may not be under an obligation to provide it to us, but if you do not provide it then we may not be able to properly perform our arrangements with you as a volunteer or member.

Where you have given us your consent to use your personal information in a particular manner, you have the right to withdraw this consent at any time, which you may do by contacting us as described in the "Contacting us" section below.
Please note however that the withdrawal of your consent will not affect any use of the data made before you withdrew your consent and we may still be entitled to hold and process the relevant personal information to the extent that we are entitled to do so on bases other than your consent. Withdrawing consent may also have the same effects as not providing the information in the first place, for example we may no longer be able to provide certain benefits to you as a volunteer or as a member.

5. DIRECT MARKETING
Email, post and SMS marketing: from time to time, we may contact you by email, post or SMS with information about products and services we believe you may be interested in.(Normally, but not exclusively, information from governing and regional bodies eg ICC, ECB, Cumbria and Lancashire Cricket Boards).
We will only send marketing messages to you in accordance with the marketing preferences you set. You can then let us know at any time that you do not wish to receive marketing messages by emailing secretary@westmorlandcricketleague.co.ukYou can also unsubscribe from our marketing by clicking on the unsubscribe link in the marketing messages we send to you.

6. DISCLOSURE OF YOUR PERSONAL INFORMATION
We share personal information with the following parties:
o Any party approved by you.
o To any governing bodies or regional bodies for the sports covered by our league: to allow them to properly administer the sports on a local, regional and national level.
Other service providers: for example,payment processors, data analysis, and IT services
o Our Commercial Partners: for the purposes of providing you with information on any tickets, special offers, opportunities, products and services and other commercial benefits provided by our commercial partners as part of your membership package.
o The Government or our regulators: where we are required to do so by law or to assist with their investigations or initiatives.
o Police, law enforcement and security services: to assist with the investigation and prevention of crime and the protection of national security.
o Providing references to future employers or organisations you may wish to volunteer for or be a member of.
Our affiliated clubs/NGBs or charities: for the purposes of providing you with information on any further volunteering opportunities where you have given your express consent to do so. Eg details on website of pool players and umpires

We do not disclose personal information to anyone else except as set out above.

7. TRANSFERRING YOUR PERSONAL INFORMATION INTERNATIONALLY
The personal information we collect is not transferred to and stored in countries outside of the UK.

8. HOW LONG DO WE KEEP PERSONAL INFORMATION FOR?
The duration for which we retain your personal information will differ depending on the type of information and the reason why we collected it from you. However, in some cases personal information may be retained on a long-term basis: for example, personal information that we need to retain for legal purposes will normally be retained in accordance with usual commercial practice and regulatory requirements. Generally, where there is no legal requirement we retain all physical and electronic records for a period of 6 years (if you are currently volunteering with us, this may be for 6 years after you last volunteered for us). Exceptions to this rule are:
o Information that may be relevant to personal injury claims may be retained until the limitation period for those types of claims has expired. For personal injury claims this can be an extended period as the limitation period might not start to run until a long time after you have volunteered for us.
o Players statistics which may be kept indefinitely
9. YOUR RIGHTS IN RELATION TO PERSONAL INFORMATION
You have the following rights in relation to your personal information:
o the right to be informed about how your personal information is being used;
o the right to access the personal information we hold about you;
o the right to request the correction of inaccurate personal information we hold about you;
o the right to request the erasure of your personal information in certain limited circumstances;
o the right to restrict processing of your personal information where certain requirements are met;
o the right to object to the processing of your personal information;
o the right to request that we transfer elements of your data either to you or another service provider; and
o the right to object to certain automated decision-making processes using your personal information.
You should note that some of these rights, for example the right to require us to transfer your data to another service provider or the right to object to automated decision making, may not apply as they have specific requirements and exemptions which apply to them and they may not apply to personal information recorded and stored by us. For example, we do not use automated decision making in relation to your personal data. However, some have no conditions attached, so your right to withdraw consent or object to processing for direct marketing are absolute rights.

Whilst this privacy notice sets out a general summary of your legal rights in respect of personal information, this is a very complex area of law. More information about your legal rights can be found on the Information Commissioner’s website at https://ico.org.uk/for-the-public/.

To exercise any of the above rights, or if you have any questions relating to your rights, please contact us by using the details set out in the "Contacting us" section below.

If you are unhappy with the way we are using your personal information you can also complain to the UK Information Commissioner’s Office or your local data protection regulator. We are here to help and encourage you to contact us to resolve your complaint first.

10. CHANGES TO THIS NOTICE
We may update this privacy notice from time to time. When we change this notice in a material way, we will update the version date at the bottom of this page. For significant changes to this notice we will try to give you reasonable notice unless we are prevented from doing so. Where required by law we will seek your consent to changes in the way we use your personal information.

11. CONTACTING US
In the event of any query or complaint in connection with the information we hold about you, please email secretary@westmorlandcricketleague.co.uk

Version dated 25 May 2018

WESTMORLAND CRICKET LEAGUE
PRIVACY NOTICE for non members

We are committed to respecting your privacy. This notice is to explain how we may use personal information we collect before, during and after your involvement with us .This notice explains how we comply with the law on data protection, what your rights are and for the purposes of data protection we will be the controller of any of your personal information.
This notice applies to you if you are either:
1. an individual or club member who has contacted us to receive updates about funding, upcoming event information and other ways to get involved further with sport in your region;
2 a participant at one of our partner led development events or workshops, an individual client (such as a sole trader or partnership) or an employee of a corporate client who (i) has contacted us to purchase our services/products; or (ii) we have contacted you about the services/products we offer.
3 any others?

References to we, our or us in this privacy notice are to the WESTMORLAND CRICKET LEAGUE
We have not appointed a Data Protection Officer to oversee our compliance with data protection laws as we not required to do so, but our League Management Committee (LMC) has overall responsibility for data protection compliance in our organisation. Contact details are set out in the "Contacting us" section at the end of this privacy notice.

1. PERSONAL INFORMATION WE MAY COLLECT FROM YOU
You may provide us with or we may obtain personal information about you, such as information regarding your:
o personal contact details that allows us to contact you directly such as name, title, email addresses and telephone numbers;
o date of birth;
o gender;
o records of your interactions with us such as telephone conversations, emails and other correspondence and your instructions to us;
o Details you provide about your experience in the sport and your interests in getting further involved in the sport;
o any feedback you provide in a survey;
o records of your attendance at any events, competitions or workshops delivered by us or our sports partners;
o images in video and/or photographic form and voice recordings;
o any payment or bank details you provide so that we can receive payments from you or you can receive funding from us and details of the financial transactions with you]
o use of and movements through our online portal, passwords, personal identification numbers, IP addresses, user names and other IT system identifying information
o any funding application details; and
o your marketing preferences so that we know whether and how we should contact you.

2. SPECIAL CATEGORIES OF PERSONAL INFORMATION
We may also collect, store and use the following “special categories” of more sensitive personal information regarding you:
o information about your race or ethnicity, religious beliefs, sexual orientation and political opinions;
o information about your trade union memberships;
o information about your health, including any medical condition, health and sickness records, medical records and health professional information; and
We may not collect all of the above types of special category personal information about you .In relation to special category personal data that we do process we do so on the basis that:
o the processing is necessary for reasons of substantial public interest, on a lawful basis;
o it is necessary for the establishment, exercise or defence of legal claims;
o it is necessary for the purposes of carrying out the obligations and exercising our or your rights in the field of employment and social security and social protection law; or
o based on your explicit consent.
In the table below, we refer to these as the “special category reasons for processing of your personal data”.
We may also collect criminal records information from you. For criminal records history we process it on the basis of legal obligations or based on your explicit consent.

3. WHERE WE COLLECT YOUR INFORMATION
We typically collect personal information when you create an account on our site at http://westmorlandcricketleague.pitchero.com or https://westmorlandcricketleague.play-cricket.com/ sign up for our newsletter, make an application for funding, when you make a query and/or complaint or when you correspond with us by phone, e-mail or in some other way.
We also may collect personal information about you when you attend one of the events or workshops hosted by us or one of our delivery partners and/or activity providers.

4. USES MADE OF THE INFORMATION
The table below describes the main purposes for which we process your personal information, the categories of your information involved and our lawful basis for being able to do this.
Purpose Personal information used Lawful basis
To administer any membership account(s) you have with us and managing our relationship with you, including dealing with enquiries made by you All contact details, records of your interactions with us, and marketing preferences.

Use of and movements through our online portal.
This is necessary to enable us to properly manage and administer your account with us.

To send you marketing information we think you might find useful or which you have requested from us, including our newsletter and information about our events and any offers from about our partners and activity providers to further progress your interest in the sport Contact details and
marketing preferences.

Details you provide about your experience in the sport and, your interests in getting further involved in the sport; Where you have given us your explicit consent to do so
To deal with your queries or complaints Contact details and records of your interactions with us.
We have a legitimate interest to provide complaint handling services to you in case there are any issues with the service we provide.
Retention of records All the personal information we collect. We have a legitimate interest in retaining records whilst they may be required in relation to complaints or claims. We need to retain records in order to properly administer and manage any account you have with us and in some cases we may have legal or regulatory obligations to retain records.
We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above.
For criminal records history we process it on the basis of legal obligations or based on your explicit consent.
To conduct data analytics studies to better understand event attendance and trends within sport in the region Records of your attendance at any events or competitions hosted by us and/or our delivery partners. We have a legitimate interest in doing so to ensure that our events continue to improve and are targeted and relevant.
For the purposes of promoting sport in the region, our campaigns and events and the work we do as a Regional Body Images in video and/or photographic form. Where you have given us your explicit consent to do so.
To comply with health and safety requirements Records of attendance and health and medical information We have a legal obligation and a legitimate interest to provide you and other members of our organisation with a safe environment in which to participate in sport.
We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above.
To use information about your physical or mental health (including any injuries) or disability status to ensure your health and safety and to assess your fitness to participate in any of the activities or events we host Health information We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above.
For the purposes of equal opportunities monitoring Name, title, date of birth, gender ,information about your race or ethnicity, and health information. We have a legitimate interest to promote a sports environment that is inclusive, fair and accessible.
We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above.
To administer your attendance at any courses, events or programmes you sign up to All contact details, date of birth, gender, health and medical information This is necessary to enable us to register you on to and arrange for the effective delivery of our development programmes and events.
We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above.
To manage the process of applying to us for funding All details provided in your funding application. This is necessary to enable us to properly manage and assess your application.
To make payments to you where we have agreed to fund a project Transaction and payment data This is necessary to make payments to you.
To arrange and manage contracts for the provision of services/products Transaction and payment data, contact details This is necessary to enable us to properly manage and perform any contract for services and products.

To comply with legal obligations, for example, regarding people working with children or vulnerable adults Information about your criminal convictions and offences
For criminal records history we process it on the basis of legal obligations or based on your explicit consent.

For some of your personal information you will have a legal, contractual or other requirement or obligation for you to provide us with your personal information. If you do not provide us with the requested personal information we may not be able to admit you as a member of our body or we may not be able to properly perform our contract with you or comply with legal obligations and we may have to terminate your position as a member of our body. For other personal information you may not be under an obligation to provide it to us, but if you do not provide it then we may not be able to properly perform our contract with you.

Where you have given us your consent to use your personal information in a particular manner, you have the right to withdraw this consent at any time, which you may do by contacting us as described in the "Contacting us" section below.

Please note however that the withdrawal of your consent will not affect any use of the data made before you withdrew your consent and we may still be entitled to hold and process the relevant personal information to the extent that we are entitled to do so on bases other than your consent. Withdrawing consent may also have the same effects as not providing the information in the first place, for example we may no longer be able to provide certain benefits to you.

5. DIRECT MARKETING
Email, post and SMS marketing: from time to time, we may contact you by email, post or SMS with information about products and services we believe you may be interested in.

We will only send marketing messages to you in accordance with the marketing preferences you set. You can also unsubscribe from our marketing by clicking on the unsubscribe link in the marketing messages we send to you.

6. DISCLOSURE OF YOUR PERSONAL INFORMATION
We share personal information with the following parties:
o Any party approved by you;
o To any governing bodies or regional bodies for the sports covered by us: to allow them to properly administer the sports on a local, regional and national level.
o Other service providers and advisors: for example, email marketing specialists, payment processors, professional advisors, data analysis and IT services
o The Government or our regulators: where we are required to do so by law or to assist with their investigations or initiatives.
o Police, law enforcement and security services: to assist with the investigation and prevention of crime and the protection of national security.
We do not disclose personal information to anyone else except as set out above.

7. TRANSFERRING YOUR PERSONAL INFORMATION INTERNATIONALLY
The personal information we collect is not transferred to and stored in countries outside of the UK

8. HOW LONG DO WE KEEP PERSONAL INFORMATION FOR?
The duration for which we retain your personal information will differ depending on the type of information and the reason why we collected it from you. However, in some cases personal information may be retained on a long-term basis: for example, personal information that we need to retain for legal purposes will normally be retained in accordance with usual commercial practice and regulatory requirements. Generally, where there is no legal requirement we retain all physical and electronic records for a period of 6 years after your last contact with us. Exceptions to this rule are:
o Information that may be relevant to personal injury claims, discrimination claims may be retained until the limitation period for those types of claims has expired. For personal injury or discrimination claims this can be an extended period as the limitation period might not start to run until a long time after the event.
o Information that may be relevant to projects that we fund may be retained for longer periods in order to allow us to assess the longer-term impact of our support for sports projects.
It is important to ensure that the personal information we hold about you is accurate and up-to-date, and you should let us know if anything changes, for example if you change your phone number or email address. You may be able to update some of the personal information we hold about you through your online account. Alternatively, you can contact us by using the details set out in the "Contacting us" section below.

9. YOUR RIGHTS IN RELATION TO PERSONAL INFORMATION
You have the following rights in relation to your personal information:
o the right to be informed about how your personal information is being used;
o the right to access the personal information we hold about you;
o the right to request the correction of inaccurate personal information we hold about you;
o the right to request the erasure of your personal information in certain limited circumstances;
o the right to restrict processing of your personal information where certain requirements are met;
o the right to object to the processing of your personal information;
o the right to request that we transfer elements of your data either to you or another service provider; and
o the right to object to certain automated decision-making processes using your personal information.
You should note that some of these rights, for example the right to require us to transfer your data to another service provider or the right to object to automated decision making, may not apply as they have specific requirements and exemptions which apply to them and they may not apply to personal information recorded and stored by us. For example, we do not use automated decision making in relation to your personal data. However, some have no conditions attached, so your right to withdraw consent or object to processing for direct marketing are absolute rights.
Whilst this privacy notice sets out a general summary of your legal rights in respect of personal information, this is a very complex area of law. More information about your legal rights can be found on the Information Commissioner’s website at https://ico.org.uk/for-the-public/.
To exercise any of the above rights, or if you have any questions relating to your rights, please contact us by using the details set out in the "Contacting us" section below.
If you are unhappy with the way we are using your personal information you can also complain to the UK Information Commissioner’s Office or your local data protection regulator. We are here to help and encourage you to contact us to resolve your complaint first.

10. CHANGES TO THIS NOTICE
We may update this privacy notice from time to time. When we change this notice in a material way, we will update the version date at the bottom of this page. For significant changes to this notice we will try to give you reasonable notice unless we are prevented from doing so. Where required by law we will seek your consent to changes in the way we use your personal information.

11. CONTACTING US
In the event of any query or complaint in connection with the information we hold about you, please email secretary@westmorlandcericketleague.co.uk

Version dated 25 May 2018

Westmorland Cricket League newsletter

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